Science Events Planning and Management

Aims

Scientific events (conferences, film festivals, symposiums, expositions and workshops) are at the heart of scientists' professional career, since they provide invaluable opportunities for learning, networking, science outreach and exploring new fields. Moreover, scientific events’ organizing offers early career researchers an opportunity to develop transferable skills attractive to multiple industries.

There are many challenges in science events’ organizing: starting with defining goals, risks, resources, target audience and stakeholders, and not ending with fundraising and advertising. Additionally, organizers should make science events enjoyable experiences that add exciting breaks to the usual routine in laboratory, field and classroom, especially scientific events that aim to break science-public barriers.
Unfortunately, the skills for science events’ organizing lie outside the training of the academic scientists.

The aim of this workshop is to equip participants with theoretical and practical understanding of science events organizing using the Global Science Film Festival (www.sciencefilm.ch) as a platform.

Content

Day 1 (22 October)
I. Theory
• Participants learn the different phases of science events organization: Conception & Initiation, Definition & Planning, Launch/Execution, Performance & Control, and Close/Evaluation.
• Participants learn the basic of how to plan and manage science-related conferences, film festivals, symposiums, expositions and workshops, with special focus on the Swiss scene.
• Special focus on the planning and management of the Global Science Film Festival.
• Participants make small groups, up to their interest and tasks (see practical part)

II. Practice
Working in the planning and management of the Global Science Film Festival 2023. Participants will be divided in small groups and assist in the following:
• Film program coordination with the cinema
• Festival advertising
• Organization and presentations of the podium discussions “filmmaker and scientist”

Days 2 and 3 (9-10 November)
The theoretical and practical parts of Science Events Planning and Management is explained by working as organisers for the 6th Global Science Film Festival (9-10 November, Stadtkino Basel).

Target Group

All Doctoral Candidates & Postdocs

About the Trainer

Samer Angelone
Angelone is a filmmaker and scientist. He is the founder of the Global Science Film Festival, and works as a jury-member for prestigious international film festivals. Angelone has directed several fiction and documentary films. He teaches 'Filmmaking for Scientists', 'Storytelling & Storyboarding Science', and 'Video-journalism for Scientists' at different universities, research institutes and film festivals.
Angelone holds two PhDs in Film Studies and Biology

To know more about my research and films, please see:
Science: https://www.researchgate.net/profile/Samer_Angelone
Film: https://vimeo.com/samerangelone

Workload

Course attendance of 8h plus attendance at the Global Science Film Festival

Feature

Once registration is open, applications will be collected for 24 hours and course places allocated by lot. All registrations received after the initial 24h period will be put on a waiting list and assigned on a first come, first served basis.

Course places/places on the waiting list will be confirmed by e-mail. Course registrations can only be canceled before the registration period ends (send an e-mail to grace@unibas.ch). Full course attendance is mandatory. Participants who fail to attend a course without prior notification or withdraw after the registration deadline are subject to a fee of CHF 30. In addition, participants who cancel their course registration at a later point in time, are absent without an excuse or do not attend the entire course will, for reasons of fairness, not be considered for course registration in the following semester and will be removed from other courses offered in the same semester. Please find the detailed regulations on the Transferable Skills Homepage.